is there a way to manually add a file to the filemgmt database without having to upload a file? is this only possibly by directly editing the mySQL tables, or is there another way to do it?

Yes there is. Refer to this FAQ on the authors site here

---

Geeklog components by PortalParts -- www.portalparts.com

Not quite what I was expecting, but a solution non-the-less. thanks for your help . it is much appreciated.